IceHrm Usage
Note
The latest documentation is available here.
What can I do using IceHrm
Employee / Company Management
What Admins Can Do:
- Create company structures like branches and departments
- Can add and manage your employees
- Edit employee details
- Perform various actions behalf of employees such as applying for a leave
- Set admins or managers as department heads
- Set timezones for departments (will be used in processing attendance details)
- Assign direct supervisor to employees
- Assign multiple indirect supervisors to employees
What Managers Can Do:
- Edit subordinate details
- Perform various actions behalf of employees such as applying for a leave
- View/Edit all direct sub ordinate employees (direct reports)
- View/Edit employees who are indirectly reporting to you
- View/Edit all employees in a department if you are assigned as the head of that department (company structure)
What Employees Can Do:
- Employees can login and update their own details, such as name, address, contact details and dependants information
Attendance / Attendance Sheets / Time Sheets / Clients / Projects
Differance in Attendance and Timesheets
Attendnace module recode the time your employees spent in office while Timesheet module let your employees record the time they worked on each project with a description of the task
What Admins Can Do:
- Create new clients and projects
- Assign projects to employees
- Add/Edit attendance records for any employee
- Download attendance reports
- Download time sheet reports
- Approve / Reject and time sheet
- Create monthly summery reports for work done for clients
What Managers Can Do:
- View edit sub ordinate attendance records
- Approve / Reject subordinate time sheets
What Employees Can Do:
- Record attendance (punch in / punch out). This can be done multiple times per day
- Submit time details in time sheets
Leave/Vacation Management
Leave Module
Only available in IceHrm Pro and Cloud Editions
What Admins Can Do:
- Define leave types for your company (e.g. Vacation / Medical)
- Define which days of the week your employees are working
- Define company holidays
- Both work week and holidays are based on country of the department employees are assigned
- Allocate paid time off (PTO) for any employee
- Define leave rules (to extend leave types for certain employees or groups based on department, job title, etc..)
- Create / Edit leave groups (used for assigning leave types to groups of employees)
- Add employees to leave groups
What Managers Can Do:
- View subordinate leave balances
- Apply leave behalf of subordinates (direct reports)
- Approve / Reject leave requests
- View leave calender with all subordinate leave days
What Employees Can Do:
- Apply for leave
- Request to cancel approved leave
- View leave balance
- View leave calendar
Training Management
Training Module
Only available in IceHrm Pro and Cloud Editions
How Training Module Work
A cource can have many training sessions which can be attended by employees. A training session can be conducted on line or at class and employees can mark the trainng session as completed by optionanally submitting a certificate of completion which will be approved by their manager
What Admins Can Do:
- Create Courses
- Create Training Sessions
- View who are attending to a training session
- Add new employees to training sessions
- Approve training completion requests
What Managers Can Do:
- Create Training Sessions
- View who are attending to a training session
- Add new employees to training sessions
- Approve training completion requests
What Employees Can Do:
- Subscribe to training sessions
- Mark attendance to training session
- Upload proof of completion
- Submit training completion request for approval